Public Administration Associates, LLC

Turtle Lake, WI (Pop. 1,164) - Village Administrator/Clerk

Full service community located in NW Wisconsin approx. 1 hr east of Twin Cities with excellent quality of life. Nationally award winning school system. Salary: $55-$65K DOQ + excellent benefits. 6 member Board/1 President elected on nonpartisan basis. $2.6M total budget; 12FT/9PT employees; Require bachelor’s degree in related field, prefer MPA; require at least 3-5 years successful city management experience. Desires strong background in public relations, community & economic development, public financing & intergovernmental relations. Must possess a general knowledge of public works; planning & zoning; and grant writing skills. Strong sense of community involvement and volunteerism. Residency strongly preferred within 6 months. Submit resume, salary history and references to William L. Forrest, Public Administration Associates, LLC, 1303 Jackson Street, Wausau WI 54403-5697; 715/849-4692; email b.forrest@verizon.net by 07/11/08. Applicant names subject to public release by state law unless confidentiality requested. Confidentiality not guaranteed for finalists. Additional information regarding the community can be found at www.turtlelakewi.com.

Progressive community located in the north central area of Illinois, at the cusp of the Peoria metro area. Mayor and six member council elected on a non-partisan basis. Four administrators since 1990. $1.6M total budget; 11 FT, 4 PT employees. Salary $60K to $70K plus benefits, DOQ.

Bachelor’s degree, prefer master’s in public administration/related and three years progressive municipal administration experience. Desire a strong background in municipal management, budgeting, finance, human resources, planning, grant writing and economic development; strong interpersonal and consensus building skills; commitment to citizen service. Residency required.

Send resume, salary history and references to Public Administration Associates, LLC, P. O. Box 282, Oshkosh, WI 54903; e-mail paassoc@northnet.net; phone 920-235-0279; by July 18, 2008. EOE

Wind Point (1,826) invites applications for administrator/clerk/treasurer position. Salary $55-$70,000. Historic village with strong sense of community, well-located on Lake Michigan in Racine County. Home of Wingspread Conference Center. Also see www.public-administration.com. Require bachelor’s degree in relevant field with MPA preferred and local government administrative experience; knowledge of budgeting/finance, human resources, planning/zoning, intergovernmental relations, clerk/treasurer duties, and general municipal operations; strong interpersonal skills and commitment to team management and citizen participation/service. Please send application letter, resume, salary history, references to Public Administration Associates, LLC, PO Box 282, Oshkosh WI 54903 or paassoc@northnet.net by 7/6/08. Confidentiality must be requested by applicants and cannot be guaranteed for finalists.

Background
The Village of Wind Point Board of Trustees has decided to establish the position of Administrator and combine it with the position of Clerk/Treasurer. At present, the village office is staffed by a full-time Clerk/Treasurer, a Deputy Clerk/Treasurer (30 hours per week), and an Administrative Assistant (30 hours per week). With the creation of the Administrator/Clerk/Treasurer position, the Village Board intends to have appropriate support staff in the office, although it has not yet determined how the support positions will be defined.

Administrator Ordinance
The Village Board is in the process of adopting the following ordinance establishing the Administrator position. It then will combine the positions of Administrator and Clerk/Treasurer.

ORDINANCE CREATING THE POSITION, DUTIES AND RESPONSIBILITIES OF THE "OFFICE OF VILLAGE ADMINISTRATOR" AS CHAPTER _____, OF THE MUNICIPAL CODE OF THE VILLAGE OF WIND POINT

Section 1. Chapter 1A of the Municipal Code of the Village of Wind Point is hereby created to read as follows:

1A.01 Office of the Village Administrator. In order to provide the Village of Wind Point with a more efficient, effective and responsible government under a system of a part-time Village President and part-time Board at a time when Village government is becoming increasingly complex, there is hereby created the Office of Village Administrator for the Village of Wind Point (hereinafter referred to as "Administrator").

1A.02 Appointment, Term of Office and Removal. The Administrator shall be appointed on the basis of merit with due regard to training, experience, administrative ability and general fitness for the office, by a majority vote of the Board. The Administrator shall hold office for an indefinite term subject to removal at any time by a majority vote of the entire Board. This section, however, shall not preclude the Board from establishing other employment terms and conditions not inconsistent with the provisions of this ordinance or the Municipal Code of the Village of Wind Point.

1A.03 Functions and Duties of the Administrator. The Administrator, subject to the limitations defined in resolutions and ordinances of the Village of Wind Point and Wisconsin State Statutes, shall be the chief administrative officer of the Village, responsible only to the Board for the proper administration of the business affairs of the Village, pursuant to the statutes of the State of Wisconsin, the ordinances of the Village of Wind Point, and the resolutions and directives of the Board, with power and duties as follows:

(A) GENERAL DUTIES

1. Carry out directives of the Board that require administrative implementation, reporting promptly to the Board any difficulties encountered herein;

2. Be responsible for the administration of all day-to-day operations of the Village government including the monitoring of all Village ordinances, resolutions, Board meeting minutes and state statutes;

3. Establish when necessary administrative procedures to increase the effectiveness and efficiency of Village government according to current practices in local government;

4. Serve as ex-officio nonvoting member of all boards, commissions and committees of the Village, except as specified by the Board or Wisconsin State Statutes;

5. Keep informed concerning current federal, state, and county legislation and administrative rules affecting the Village and submit appropriate reports and recommendations thereon to the Board;

6. Keep informed concerning the availability of federal, state and county funds for local programs. Assist department heads and the Board in obtaining these funds under the direction of the Board;

7. Represent the Village in matters involving legislative and inter-governmental affairs as authorized and directed as to that representation by the Board;

8. Act as public information officer for the Village with the responsibility of assuring that the news media are kept informed about the operations of the Village and that all open meeting rules and regulations are followed;

9. Establish and maintain procedures to facilitate communications between citizens and Village government to assure that complaints, grievances, recommendations and other matters receive prompt attention by the responsible official, and to assure that all such matters are expeditiously resolved;

10. Promote the economic well-being and growth of the Village through public and private sector cooperation;

(B) RESPONSIBILITIES TO THE VILLAGE BOARD

1. Attend all meeting of the Board, assisting the Board as required in the performance of its duties;

2. In coordination with the Village President and Village Board, ensure that appropriate agendas are prepared for all meetings of the Board, all Board committees, and all other appropriate committees and commissions of the Village, together with such supporting material as may be required; with nothing herein being construed as to give the Administrator authority to limit or in any way prevent matters from being considered by the Board, or any of its committees and commissions;

3. Assist in the preparation of ordinances and resolutions as requested by the Board, or as needed;
4. Keep the Board regularly informed about the activities of the Administrator's office by oral or written report at regular and special meetings of the Board;

5. In the event that action normally requiring Board approval is necessary at a time when the Board cannot meet, the Administrator shall receive directives from the Village President.

1. Be responsible for the administrative direction and coordination of all employees of the Village according to the established organizational procedures of the Village and the Wisconsin State Statutes;

2. Recommend to the Board the appointment, promotion, and when necessary for the good of the Village, the suspension or termination of department heads and staff, except those officials selected by boards and commissions defined in the Wisconsin State Statutes;

3. Serve as personnel officer for the Village with responsibilities to see that complete and current personnel records, including specific job descriptions, for all Village employees are kept; evaluate in conjunction with department heads the performance of all employees on a regular basis; recommend salary and wage scales for Village employees; develop and enforce high standards of performance by Village employees; assure that Village employees have proper working conditions; work closely with department heads to promptly resolve personnel problems or grievances;

4. Work closely with department heads and staff to assure that employees receive adequate opportunities for training to maintain and improve their job-related knowledge and skills and act as the approving authority for requests by employees to attend conferences, meetings, training schools, etc., provided that funds have been budgeted for these activities.

1. Be responsible for the preparation of the annual Village budget, in accordance with guidelines as may be provided by the Village Board and in coordination with department heads, and pursuant to state statutes, for review and approval by the Board;

4. Supervise the accounting system of the Village and insure that the system employs methods in accordance with current professional accounting practices;

5.        Serve as the purchasing agent for the Village, supervising all purchasing and contracting for supplies and services, subject to the purchasing procedures established by the Board and any limitation contained in the Wisconsin State Statutes.

            1A.06 Combining with Other Positions. The position of Administrator may be combined with the positions of Clerk, Treasurer, or any other position by resolution of the Board.

1A.07 Cooperation. All officials and employees of the Village shall cooperate with and assist the Administrator so that the Village government shall function effectively and efficiently.

Section 2. Severability. The provisions of this ordinance shall be deemed severable and it is expressly declared that the Board of the Village of Wind Point would have passed the other provisions of this ordinance irrespective of whether or not one or more provisions may be declared invalid; and if any provisions of this ordinance or the application thereof to any person or circumstances is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby.

Section 3. Effective Date. This ordinance shall take effect and be in force from and after its passage and publication as provided by law.

If you have any questions, please contact Stephen Hintz at 920-231-9714 or hintz559@sbcglobal.net.